Frequently Asked Questions

General

What area does Alpaca Picnic serve?


We are pleased to operate in the greater St. Louis, MO metropolitan region (see map below). Requests outside of our service area may incur a travel fee, depending on location. Please contact us to see if we are able to serve your area.




What can I celebrate with an Alpaca Picnic?


We host picnics for both the young and the young at heart. Our picnics make a perfect get together for Birthday Parties, Bachelorettes, Bridal and Baby Showers and even a Casual Weekend Brunch! We love to host Proposals or Anniversaries too. We can customize our decor to match the theme of your special day.




Are Alpaca Picnics just for adults?


Alpaca Picnics are for all ages and kids love our picnics! We will work with you to theme the picnic around the interests of your little one. Past children’s picnics have included themes such as “Frozen”, Tea Party, Mermaids and many more. Each children’s picnic comes with kid-friendly charcuterie or cupcakes, water and juice boxes, and various add-ons such as tea or hot chocolate, macaroons or cupcakes and sparkling grape juice.




How much does an Alpaca Picnic cost?


Our Signature Picnic for two guests starts at $169 plus tax. However, the price will vary based on the number of guests and any add-on options you select (upgraded charchurtire board, decor or picnic time).




What’s included in the Signature Picnic?


Two Hour Picnic Duration Low Seated Table, Rugs, Blankets and Pillows Decorated Tablescape with Dining and Drinkware Still & Sparkling Water Set Up & Clean Up





Food & Decor

Can I bring my own food / alcohol / decorations?


Yes! One of the best parts of planning an Alpaca Picnic is bringing your favorite food and drinks to enjoy with your friends and family. If your picnic is planned in a public area, please refer to local alcohol restrictions. You are also welcome to supply your decor, games etc, we just ask that you refrain from crafts such as painting or things with glue and glitter that could stain the tables and decor.




Are there any food add-ons available for purchase?


We offer a variety of additional food options for add on purchase including dessert boxes, allergy sensitive desserts, custom cakes, cupcakes and cookies. Please contact us to discuss the wide array of delicious treats available from our vendors.





Guests

I've booked the Signature Picnic, am I able to add additional guests?


Yes, adding a guest is easy! Please email us and we will do our best to accommodate. There’s a $30 charge for each additional guest and you may adjust your guest count up to 72 hours prior to the start of your picnic.




Can I book a party for more than 12 guests?


The more the merrier! With our Custom Picnic option we can accommodate up to 36 guests. Please use the Custom Picnic option on your booking inquiry and we will reach out to you to discuss the set up for your large party.





Misc

Can I bring my kids to my picnic?


We love kids! All children 3 and under are welcome free of charge, since they don’t require a table setting. Children 4 and above will be delighted to sit with you at their very own table setting.




I can already tell that two hours won’t be enough! Can I book a longer picnic?


Of course! Up to 72 hours prior to your picnic, you can add more time to your experience at a rate of $50 per additional hour. Please Note: Pricing will vary for parties of 15+ or more than 2 picnic tables, please inquire.




It’s the day of our picnic, and we’re having so much fun, we just don’t want to leave… can we stay a little longer?


We get it, time flies when you’re picnicking! If you’re just not ready for the day to end, we can extend your picnic on the day for $75 for each additional hour. Please Note: Pricing will vary for parties of 15+ or more than 2 picnic tables, please inquire.




Some of my guests can’t sit low to the ground on pillows, can you accommodate?


We want everyone to feel comfortable at their Alpaca Picnic! We can provide a 4-person table and chairs for individuals unable to sit on the ground. Additionally, if you have a preferred table and/or chairs, we are happy to incorporate our tablescape design with this table option.




What are your Covid-19 precautions?


All of our picnic equipment is washed, cleaned, sanitized and disinfected prior to each usage. Our picnic stylists wear masks and gloves at all times when handling diningware. Hand sanitizer is provided to picnic guests.




I am a vendor and I want to work with Alpaca Picnic on a sponsorship or trade out.


Great! We’d love to hear from you. Please email us at info@alpacapicnic.com




Can I start a branch of Alpaca Picnic in my city?


Yes! We would love to expand our picnics to you city. Franchise opportuinties are available. Reach out to us at info@alpacapicnic.com





Picnic Location

Where can I host my picnic?


The choice is yours but many are surprised to learn that the best place to host a picnic is right in your own backyard! Backyard picnics provide easy access to food, restrooms and cold drinks. There are also no time restrictions on private property and we can easily move the picnic inside, if the weather requires.




I’d prefer to have my picnic in a public park, what do you recommend?


St. Louis County and St. Charles County Parks are great options but do come with restrictions. All county parks close 30 minutes before sunset. The parks feature public parking, restrooms and picnic pavilions, if desired. Alcohol is prohibited in all county parks unless consumed in a pavilion. Pavilions require an advanced reservation, and if not reserved, are first come, first serve. Unfortunately, we are not permited to operate our picnics at Forest Park, Tower Grove or The Gateway Arch National Park as they require permit reservations. If you have another park in mind, we are happy to explore it as an option. All picnic locations must have a level ground area and be within 100 yards of a loading zone. Please contact us to explore custom locations.





Reservation / Cancellation

How far in advance do you accept reservations?


Our online booking system allows reservations to be made 3 months in advance. If you have a certain date in mind, beyond that point, please email us at info@alpacapicnic.com and we will do our best to accommodate.




What is your cancellation policy?


A lot of work goes into planning your perfect picnic so we kindly ask for a 50% non-refundable deposit at the time of booking that will hold your picnic date and time. If you need to reschedule your picnic, we will work with you based on availability to find a new date and time. However, all cancellations or rescheduling must be made in writing 72 hours prior to your picnic date and time.




What happens if there is inclement weather?


We can plan the perfect picnic but we can’t plan the weather! As charming as it sounds, no one actually wants to have a picnic in the rain. Luckily, our flexible booking policy allows you one opportunity to change your date, without penalty, up to 72 hours before your picnic. Better yet, if your picnic is scheduled for your own backyard, we can easily set up a magical indoor picnic if the weather puts a damper on your plans.




What happens after I request to book a picnic?


Please allow 48 hours for us to review and respond to your picnic request. If you submit a request over the weekend, please note that it may take us a little longer to get back to you, as we are likely out hosting a picnic! Once your booking request has been approved, you will receive an email with all of the details. You will then have 48 hours to pay your deposit to hold your date and time. If your deposit is not paid, your date will be released. All price quotes are valid for 14 days from the issue date.




The date and time I'm interested in is unavailable, can you help?


We are so excited to host your picnic but with such huge demand, your ideal picnic day or time may already have been spoken for. However, cancellations and changes do occur so please email us at info@alpacapicnic.com and we will do our very best to accomodate you.